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Office Services Assistant







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To work alongside the Office Services Team to manage and maintain the office's daily operations. This position requires the successful candidate to lift and manage loads/parcels weighing up to 10kg on a regular basis.

Primary Responsibilities:

  • Manage day-to-day mailroom operations; 
  • Maintain housekeeping of Mailroom, Admin Room and Staging Rooms;
  • Attend to enquiries and fault reporting for all day-to-day operational activities relating to facilities and maintenance of the office;
  • Conduct weekly office inspection and reporting; 
  • Maintain regular health check of employees' lockers - electronic locks. Assist to replace batteries when necessary; 
  • Assist with office supplies and consumable management. Keeping record of usage pattern, stocks, expiry dates, re-order and replenish, when necessary; 
  • Attend to building management and 3rd party vendor for maintenance, checking or inspection, where necessary;
  • Assist to update contents on all TVs.

Secondary Responsibilities:

  • Undertake front desking duties, when necessary;
  • Assist with attending to incoming calls through the mainline;
  • Support Corporate Mobile Phone management; 
  • Assist the Office Services Team in executing Fire Drills and Power Shut Down exercise; 
  • Support the Office Services Team in coordinating Business Continuity Plan, when required;
  • Assist with other administrative and facility duties, when required.

Working hours

  • 5 day work week (Monday - Friday, 9:00AM - 6:00PM)

What skills do I need?

  • Excellent interpersonal and time management skills;
  • Ability to work independently with minimal supervision;
  • Ability to handle multiple tasks simultaneously and within tight deadlines;
  • Verbal and written fluency in English & Mandarin;
  • Basic computer knowledge (Microsoft Word and Excel).

Apply now

*Please note that only shortlisted candidates will be contacted. We appreciate your interest and seek your kind understanding.

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